March 6, 2003 Post Booard Action Agenda

POST BOARD ACTION AGENDA

Meeting of the Cook County Board of Commissioners

County Board Room, County Building

Thursday, March 6, 2003, 10:00 A.M.

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JOURNAL OF PROCEEDINGS

ITEM #1

REFERRED TO THE ADMINISTRATION COMMITTEE #258033

JOURNAL

(January 23, 2003)

DAVID ORR, Cook County Clerk presented in printed form a record of the Journal of the Proceedings of the meeting held on Thursday, January 23, 2003.

I am hereby requesting the opportunity to discuss this matter with the Administration Committee of the Board of Commissioners.

WAIVER OF PERMIT FEES

ITEM #2

APPROVED

Transmitting a Communication, dated February 3, 2003 from

DONALD H. WLODARSKI, Commissioner, Department of Building and Zoning

respectfully request the granting of a No Fee Permit for the Golf Maine Park District for construction of a maintenance and storage facility at 8800 Kathy Lane, Niles, Illinois in Maine Township.

	Permit #:	020801
	Requested Waived Fee Amount (100%):	$2,993.00

This request is pursuant to the County Board's adoption of Item No. 176427 on September 16, 1991 that all building and zoning permit fees be waived for public entities defined as county, township, municipality, municipal corporation, school district, forest preserve district, park district, fire protection district, sanitary district, library district and all other local governmental bodies.

Estimated Fiscal Impact: $2,993.00.

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ITEM #3

APPROVED

Transmitting a Communication, dated February 3, 2003 from

DONALD H. WLODARSKI, Commissioner, Department of Building and Zoning

respectfully request the granting of a No Fee Permit for the Leyden Fire Protection District to install a sprinkler system at 2600 North Mannheim Road, Melrose Park, Illinois in Leyden Township.

	Permit #:	030303
	Requested Waived Fee Amount (100%):	$289.00

Estimated Fiscal Impact: $289.00.

PRESIDENT'S REAPPOINTMENT

ITEM #4

RECEIVED AND FILED

Transmitting a Communication from

JOHN H. STROGER, JR., President, Cook County Board of Commissioners

I hereby reappoint Mr. Don Hubert to the Local Panel of the Illinois Labor Relations Board for a term to begin immediately and end on the fourth Monday in January 2007.

I submit this communication for your information.

PROPOSED REAPPOINTMENTS

ITEM #5

REFERRED TO THE COMMITTEE ON LEGISLATION AND INTERGOVERNMENTAL RELATIONS #258034

Transmitting a Communication, dated February 4, 2003 from

MICHAEL F. SHEAHAN, Sheriff of Cook County

Please be advised that I wish to reappoint Mr. James P. Nally to serve as a member of the Cook County Sheriff's Merit Board effective immediately. Mr. Nally's term will expire on the third Monday in March 2009.

Pursuant to Chapter 55 ILCS Section 5/3-7002, I hereby request the advice and consent of the Cook County Board of Commissioners relative to the reappointment of Mr. Nally.

I have submitted Mr. Nally’s resume for your review.

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ITEM #6

REFERRED TO THE COMMITTEE ON LEGISLATION AND INTERGOVERNMENTAL RELATIONS #258035

Transmitting a Communication, dated February 4, 2003 from

MICHAEL F. SHEAHAN, Sheriff of Cook County

Please be advised that I wish to reappoint Mr. Arthur R. Waddy to serve as a member of the Cook County Sheriff's Merit Board effective immediately. Mr. Waddy's term will expire on the third Monday in March 2009.

Pursuant to Chapter 55 ILCS Section 5/3-7002, I hereby request the advice and consent of the Cook County Board of Commissioners relative to the reappointment of Mr. Waddy.

I have submitted Mr. Waddy’s resume for your review.

GRANT AWARD

ITEM #7

APPROVED

Transmitting a Communication, dated January 30, 2003 from

DENNIS MANZKE, Chief of the Administrative Services Bureau, State’s Attorney’s Office

requesting authorization to accept a grant award from the U.S. Department of Justice, Bureau of Justice Assistance Office of Justice Programs in the amount of $992,679.00. This grant will provide three (3) years of funding for the Juvenile Anti-Weapons Strategy. This program seeks to address juvenile gun crime by targeting the adults who provide weapons for juveniles to use, often in the commission of a crime. Through the dedication of two (2) investigators and one (1) assistant state's attorney, investigative and prosecutorial energies will be focused on stemming the flow of weapons into the hands of juveniles who use them to commit repeat or violent offenses.

No cash matching funds are required.

The authorization to apply for this grant was approved on November 7, 2002 by the Cook County Board of Commissioners.

Estimated Fiscal Impact: None. Grant Award: $992,679.00. Funding period: January 1, 2003 through December 31, 2005.

GRANT RENEWAL APPLICATIONS

ITEM #8

APPROVED

Transmitting a Communication, dated January 29, 2003 from

LOUIS DeROSE, Acting Director, Department of Environmental Control

requesting authorization to apply for a grant renewal in the amount of $327,963.00 from the United States Environmental Protection Agency (USEPA).

The purpose of this grant is to provide supplemental funding for the continued operation and maintenance of specialized air pollution monitoring sites in Cook County pursuant to the Illinois Environmental Protection Agency Air Monitoring Plan for 2003-2004. These sites measure the 2.5 micron-sized particles suspended in the air as part of a new requirement from the USEPA and are part of a special research project to determine the quantity and composition of these very small particles in the urban air.

No cash matching funds are required.

Estimated Fiscal Impact: None. Grant Award: $327,963.00. Funding period: March 1, 2003 through February 29, 2004.

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ITEM #9

APPROVED AS AMENDED

Transmitting a Communication, dated February 18, 2003 from

TIMOTHY C. EVANS, Chief Judge, Circuit Court of Cook County

In accordance with Section 29 30 of the ~~2002~~ 2003 Cook County Budget Resolution, I respectfully request that the Cook County Board of Commissioners authorize the Circuit Court of Cook County to apply for a renewal of a grant in the amount of $25,000.00 from the Illinois Attorney General’s Office. This grant would be funded through the Violent Crime Victims Assistance Act Program and supplements the County’s current salary for the executive director of the court’s Children’s Advocacy Rooms and the Children’s Advocacy Clinic.

GRANT RENEWAL APPLICATIONS continued

ITEM #9 cont'd

The court operates eight (8) Children’s Advocacy Rooms in the following court facilities: the Richard J. Daley Center, 50 West Washington Street; the Domestic Violence Section of the First Municipal District, 1340 South Michigan Avenue; Juvenile Court, 1100 South Hamilton Avenue; the Expedited Child Support Center, 32 West Randolph Street; the Family Mediation Unit, Cook County Administration Building, 69 West Washington Street; Domestic Relations Court, 28 North Clark Street; the Fourth Municipal District in west suburban Maywood; and the Sixth Municipal District in south suburban Markham. The Children's Advocacy Clinic operates in the 1340 South Michigan Avenue court facility.

No cash matching funds are required. As such, the grant would have no fiscal impact on Cook County.

Estimated Fiscal Impact: None. Grant Award: $25,000.00. Funding period: July 1, 2003 through June 30, 2004.

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ITEM #10

APPROVED

Transmitting a Communication, dated February 10, 2003 from

DENNIS MANZKE, Chief of the Administrative Services Bureau, State’s Attorney’s Office

requesting authorization to apply for a grant renewal in the amount of $28,239.00 from the Illinois Attorney General's Office. This grant will provide continued partial funding for one (1) full-time victim specialist assigned to the Victim Witness Assistance Program. Among the duties of the victim specialist are providing direct support and criminal justice information to victims, providing information on victim rights and legal remedies and providing information and referrals for community-based services and support.

The estimated fiscal impact is the remaining salary and fringe benefits of the victim specialist that would not be covered by the anticipated grant award from the Illinois Attorney General's Office.

Estimated Fiscal Impact: $16,030.00. Grant Award: $28,239.00. Funding period: July 1, 2003 through June 30, 2004. (250-818 Account).

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ITEM #11

APPROVED

Transmitting a Communication, dated February 10, 2003 from

DENNIS MANZKE, Chief of the Administrative Services Bureau, State’s Attorney’s Office

requesting authorization to apply for a grant renewal in the amount of $38,870.00 from the Illinois Attorney General’s Office. This grant will provide continued partial funding for the Child Sexual Abuse Specialist Program that is jointly funded by the Illinois Attorney General’s Office and the Department of Children and Family Services. The one (1) full-time child sexual abuse specialist funded by this grant focuses on providing victim services including crisis intervention with victims and families of victims, identifying and making referrals for immediate and long-term counseling services, monitoring and coordinating services for children who are wards of the state and working with the local and state agencies involved with the victim as well as working directly with local and state law enforcement and service agencies to provide training, technical assistance and consultation.

The estimated fiscal impact is the remaining salary and fringe benefits of the child sexual abuse specialist that would not be covered by the anticipated grant awards from the Illinois Attorney General’s Office and the Department of Children and Family Services.

Estimated Fiscal Impact: $4,725.00. Grant Award: $38,870.00. Funding period: July 1, 2003 through June 30, 2004. (250-818 Account).

GRANT AWARD RENEWALS

ITEM #12

APPROVED

Transmitting a Communication, dated January 29, 2003 from

LOUIS DeROSE, Acting Director, Department of Environmental Control

requesting authorization to accept a Radon Awareness grant renewal from the Illinois Department of Nuclear Safety in the amount of $6,325.00. The purpose of this grant is to provide public information about radon and to fund educational/informational programs in suburban Cook County to inform persons of potential problems and simple mitigation procedures. This grant is a continuation of the 2002 program.

This grant does not require an application process; the funding is automatically renewed.

Estimated Fiscal Impact: None. Grant Award: $6,325.00. Funding period: September 1, 2002 through June 30, 2003.

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ITEM #13

APPROVED

Transmitting a Communication, dated February 7, 2003 from

DENNIS MANZKE, Chief of the Administrative Services Bureau, State’s Attorney’s Office

requesting authorization to accept a grant renewal in the amount of $1,275,140.00 from the Illinois Criminal Justice Information Authority (ICJIA). This grant provides continued funding for the Complex Drug Prosecutions Initiative. This program funds the salaries of ten (10) assistant state’s attorneys, seven (7) investigators, two (2) administrative assistants and three (3) support positions. The Complex Drug Prosecutions Initiative focuses on implementing strategies that have proven to be effective in combating drug enterprises and networks operating in the city and suburban Cook County.

This grant requires that the office match one dollar for every three dollars of federal funding. The match commitment for this program is a cash match that supports the salaries of one (1) assistant state’s attorney, one (1) investigator and two (2) support positions as well as the fringe benefits for all 22 grant funded positions and the cost of an independent audit.

The authorization to apply for this grant was approved on January 9, 2003 by the Cook County Board of Commissioners.

Estimated Fiscal Impact: $614,208.00 (Required match - $425,047.00; and Over match - $189,161.00). Grant Award: $1,275,140.00. Funding period: January 8, 2003 through January 7, 2004. (250-818 Account).

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ITEM #14

APPROVED

Transmitting a Communication, dated January 29, 2003 from

DENNIS MANZKE, Chief of the Administrative Services Bureau, State’s Attorney’s Office

requesting authorization to accept a grant renewal in the amount of $45,145.00 from the South Suburban Auto Theft Interdiction Network (SSATIN). This grant award will enable the office to continue to assign an existing state's attorney's investigator to the SSATIN task force. This grant funds a portion of the salary and fringe benefits of one (1) entry-level state’s attorney’s investigator who replaces the investigator assigned to the SSATIN task force. SSATIN is a multi-jurisdictional auto theft task force that deals with all types of auto theft and related criminal investigations.

This grant does not require an application process; the funding is automatically renewed.

Estimated Fiscal Impact: $9,013.00. Grant Award: $45,145.00. Funding period: January 1, 2003 through December 31, 2003. (250-818 Account).

COOK COUNTY STATE'S ATTORNEY

ITEM #15

REFERRED TO FINANCE LITIGATION SUBCOMMITTEE

Transmitting a Communication, dated February 11, 2003 from

PATRICK T. DRISCOLL, JR., Chief, Civil Actions Bureau

respectfully request permission to discuss the following cases with the Board or the appropriate committee thereof:

1. Morgenstern v. DiCaro, Case No. 01-C-0267

#258036

2. Milagros Medina, as Special Administrator of the Estate of Cecilia Medina, deceased, v. Dr. Craig Copeland, Dr. Ernie Puzon, Provident Hospital of Cook County, and Mercy Hospital and Medical Center, Case No. 00-L-9508

#258037

PERMISSION TO ADVERTISE

ITEM #16

APPROVED

Transmitting a Communication from

DAVID ORR, County Clerk

BRANDON NEESE, Deputy County Clerk

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of document security paper.

Contract period: July 1, 2003 through June 30, 2004. (533-240 Account). Requisition No. 35330007.

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ITEM #17

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to advertise for bids for the printing of suburban personal issue tickets.

One time purchase. (360-240 Account). Requisition No. 33600704.

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ITEM #18

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to advertise for bids for the printing of personal issue tickets for the City of Chicago.

One time purchase. (360-240 Account). Requisition No. 33600703.

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PERMISSION TO ADVERTISE continued

ITEM #19

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to advertise for bids for the printing of court file jackets.

One time purchase. (335-240 Account). Requisition No. 33350032.

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ITEM #20

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to advertise for bids to provide consolidated armored car service to secure transfer of monies collected from the Clerk of the Circuit Court, the County Treasurer, the Recorder of Deeds, and the County Clerk. (See related Item #37 and 40).

Contract period: August 13, 2003 through August 12, 2004. (335-214 Account*). Requisition Nos. 33350035 and 43350001.

*A pro-rata charge back for the County Treasurer, the Recorder of Deeds, and the County Clerk for their respective portion of the armored car services will be deducted from the respective budgetary appropriation accounts.

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ITEM #21

APPROVED

Transmitting a Communication from

MICHAEL F. SHEAHAN, Sheriff of Cook County

RONALD F. ROSE, Chief County Custodian

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of paper towels and toilet tissue.

Contract period: August 1, 2003 through July 31, 2004. (215-330 Account). Requisition No. 32159008.

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ITEM #22

APPROVED

Transmitting a Communication from

CHRISTOPHER J. MORRIS, Executive Director, Office of the Medical Examiner

requesting authorization for the Purchasing Agent to advertise for bids for burial and cartage of indigent cases.

Contract period: June 22, 2003 through June 21, 2005. (259-237 Account). Requisition No. 32590027.

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PERMISSION TO ADVERTISE continued

ITEM #23

APPROVED

Transmitting a Communication from

MICHAEL F. SHEAHAN, Sheriff of Cook County

TIMOTHY G. BRENNAN, Director of Vehicle Services

requesting authorization for the Purchasing Agent to advertise for bids for automotive maintenance and repair for vehicles operated by the Sheriff's Office. This contract is awarded by geographical zones which number one (1) to eight (8).

Contract period: June 29, 2003 through June 28, 2005. (211-444 Account). Requisition Nos. 32110520, 32110521, 32110522, 32110523, 32110524, 32110525, 32110526 and 32110527.

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ITEM #24

APPROVED AS AMENDED

Transmitting a Communication, dated February 4, 2003 from

LACY L. THOMAS, Chief Operating Officer, Stroger Hospital of Cook County

requesting authorization for the Purchasing Agent to advertise for bids for the following items:

REQ. NO.

DESCRIPTION

38970362

Rapid bacterial and fungal identification test kits

*~~38970363~~

~~Indirect immuno-fluorescence assay test kits for viral disease~~

Contract period: June 1, 2003 through May 31, 2005. (897-365 Account).

*This requisition has been WITHDRAWN at the request of the sponsor.

CONTRACTS

ITEM #25

APPROVED

Transmitting a Communication from

TIMOTHY C. EVANS, Chief Judge, Circuit Court of Cook County

requesting authorization for the Purchasing Agent to enter into a contract with Treatment Alternatives for Safe Communities, Inc. (TASC), Chicago, Illinois, for services to the Adult Drug Treatment Court Program in the Criminal Division, Circuit Court of Cook County. TASC will provide screening, assessment, diagnostic services and substance abuse testing.

Reason:

The Criminal Division’s Adult Drug Treatment Court Program offers drug treatment and social services to certain qualifying high risk substance abusing defendants. The purpose of the program is to reduce crime by returning former drug offenders back to the community as self-sufficient, productive citizens. TASC has been providing services to the program since its inception in 1997.

Estimated Fiscal Impact: $154,500.00. Contract period: April 1, 2003 through March 31, 2004. (532-260 Account). Requisition No. 35324026.

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CONTRACTS continued

ITEM #26

REFERRED TO THE COMMITTEE ON FINANCE #258038

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to enter into a contract with Deloitte & Touche, LLP, Chicago, Illinois, to provide and implement an integrated cashiering and security system to support cash management, physical site security, and case initiation for the Clerk of the Circuit Court offices.

Reason:

Seven (7) firms submitted responses to a Request for Proposal (RFP) produced by the Clerk of the Circuit Court. Deloitte & Touche, LLP is recommended because they were the lowest qualified respondent to meet all requirements.

Estimated Fiscal Impact: $5,081,678.00. Contract period: April 1, 2003 through September 30, 2004. (715/335-579 Account). Requisition No. 33350037.

Sufficient funds have been appropriated to cover this request.

The Capital Review Committee concurs with this recommendation.

The Chief Information Officer has reviewed this item and concurs with this recommendation.

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ITEM #27

REFERRED TO THE COMMITTEE ON FINANCE #258039

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to enter into a contract with FPT&W, Ltd., Chicago, Illinois, to provide management consulting services for the cashiering and security systems project of the Clerk of the Circuit Court of Cook County.

Reason:

FPT&W, Ltd. will act in cooperation with and on behalf of the management of the Clerk of the Circuit Court to implement a new cashiering and security systems solution for the Clerk’s office. Among other tasks, they will review existing business processes, coordinate the project implementation, monitor quality assurance, assist in resolving change orders, and ensure deliverables meet both the project objectives and the established timeline.

Estimated Fiscal Impact: $272,000.00. Contract period: April 1, 2003 through September 30, 2004. (715/335-579 Account). Requisition No. 33350038.

Sufficient funds have been appropriated to cover this request.

The Capital Review Committee concurs with this recommendation.

The Chief Information Officer has reviewed this item and concurs with this recommendation.

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CONTRACTS continued

ITEM #28

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to enter into a contract with Anacomp, Inc., Itasca, Illinois, for the maintenance of an Anacomp datamaster machine and Anacomp XFP com recorder equipment.

Reason:

Anacomp, Inc. is the only source for parts and service on this Anacomp datamaster micrographic machine and Anacomp XFP com recorder equipment.

Estimated Fiscal Impact: $47,000.00. Contract period: September 1, 2003 through August 31, 2004. (529-441 Account). Requisition No. 35291359.

Purchasing Agent concurs.

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ITEM #29

REFERRED TO THE COMMITTEE ON FINANCE #258040

The following item was deferred at the February 20, 2003 Board Meeting:

Transmitting a Communication from

CATHERINE MARAS O’LEARY, Chief Information Officer,

Bureau of Information Technology & Automation

requesting authorization for the Purchasing Agent to enter into a commission-based, revenue generating contract with SBC Illinois, Chicago, Illinois, formerly known as Ameritech Pay Phone Services, which covers more than 1,000 public and inmate telephones on County property, for a three-year period with two one-year extensions. Based on the increase in revenue negotiated in this proposed contract, the old contract will be terminated on April 30, 2003.

Reason:

SBC Illinois is the only provider that can supply the level of service and maintenance for the County’s inventory of pay phones.

Estimated Fiscal Impact: None. Revenue generating: $18,000,000.00 ($6,000,000.00 per year). Contract period: May 1, 2003 through April 30, 2006. Requisition No. 30090002.

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ITEM #30

APPROVED

Transmitting a Communication from

CATHERINE MARAS O’LEARY, Chief Information Officer,

Bureau of Information Technology & Automation

requesting authorization for the Purchasing Agent to enter into a contract with Merrick & Company, Aurora, Colorado, for aerial photography services and the provision of updated digital orthoimagery and other photogrammetric projects for the County’s enterprisewide geographical information system.

CONTRACTS continued

ITEM #30 cont'd

Reason:

Merrick & Company was selected as the result of a Request for Proposal (RFP) process conducted by the Bureau of Information Technology & Automation in conjunction with other County departments on the Cook County Land Information Group including the County Clerk, Assessor and Highway Department. During the last County flyover in 1998, Merrick & Company provided the County with aerial photography and related services. Based on its prior experience with the County, Merrick proposed technical and professional services specifically tailored to taking aerial photography within Cook County and to integrating the photography into the County’s geographical information system environment, at the best price. The same Merrick project team will return to the County for the Spring 2003 flyover. The County will benefit from Merrick’s expertise as a leader in aerial photography and processing as well as from its expertise in conducting such a project within Cook County.

Estimated Fiscal Impact: $1,400,000.00. One time purchase. (545-260 Account). Requisition No. 30000003.

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ITEM #31

REFERRED TO THE COMMITTEE ON LEGISLATION AND INTERGOVERNMENTAL RELATIONS #258041

Transmitting a Communication from

EUGENE “GENE” MOORE, Recorder of Deeds

requesting authorization for the Purchasing Agent to enter into a contract with Fletcher, Topol, O’Brien & Kasper, P.C., Chicago, Illinois, for consulting services and lobbyist strategies.

Reason:

Fletcher, Topol, O’Brien & Kasper, P.C. will provide the Recorder of Deeds’ office with legislative consulting services and lobbyist strategies, including a weekly written report to the Recorder of Deeds as to the existence and status of all legislation.

Estimated Fiscal Impact: $55,000.00. Contract period: January 1, 2003 through October 1, 2003. (527-260 Account). Requisition No. 35270015.

* * * * *

ITEM #32

APPROVED

Transmitting a Communication from

MICHAEL F. SHEAHAN, Sheriff of Cook County

TERRIE McDERMOTT, Executive Director, Department of Women’s Justice Services

requesting authorization for the Purchasing Agent to enter into a contract with Women in Community Services (WICS), Alexandria, Virginia, to provide female offenders employability, life-management skills and support network during transition into the community. WICS’ mission is to reduce the number of women and youth living in poverty by promoting self-reliance and economic independence.

Reason:

Women in Community Services is a national non-for-profit organization that will be able to service women throughout the Chicago metropolitan area. WICS has been validated through both academic research and independent review. WICS will develop a unique program customized to meet the needs of the women offenders in the Department of Women's Justice Services.

Estimated Fiscal Impact: $238,070.00. Contract period: April 1, 2003 through March 31, 2004. (212-298 Account). Requisition No. 32120011.

* * * * *

CONTRACTS continued

ITEM #33

REFERRED TO THE COMMITTEE ON FINANCE #258042

Transmitting a Communication from

MICHAEL F. SHEAHAN, Sheriff of Cook County

ROBERT E. BEAVERS, Chief Deputy Sheriff

requesting authorization for the Purchasing Agent to enter into a contract with Deloitte & Touche , LLP, Chicago, Illinois, for the purchase of an integrated cashiering system.

Reason:

Seven (7) Request for Proposals (RFPs) were received and Deloitte & Touche, LLP was the lowest qualified respondent to meet all requirements.

Estimated Fiscal Impact: $340,403.00. Contract period: April 1, 2003 through September 30, 2004. (717/230-579 Account). Requisition No. 32300012.

Sufficient funds have been appropriated to cover this request.

The Capital Review Committee concurs with this recommendation.

The Chief Information Officer has reviewed this item and concurs with this recommendation.

* * * * *

ITEM #34

APPROVED

Transmitting a Communication, dated January 24, 2003 from

RUTH M. ROTHSTEIN, Chief, Bureau of Health Services

requesting authorization for the Purchasing Agent to enter into a contract with Linda Strickland, Flossmoor, Illinois, to develop and implement a work plan for recruitment, hiring and retention of nursing staff.

Reason:

Ms. Strickland formerly worked for the Bureau of Health Services for over thirty years and has extensive knowledge of the recruitment and the Cook County hiring process.

Estimated Fiscal Impact: $50,000.00. Contract period: April 1, 2003 through March 31, 2004. (890-260 Account). Requisition No. 38900360.

* * * * *

ITEM #35

APPROVED

Transmitting a Communication from

LACY L. THOMAS, Chief Operating Officer, Stroger Hospital of Cook County

requesting authorization for the Purchasing Agent to enter into a contract with Gen-Probe, Inc., San Diego, California, for the purchase of reagents and consumable supplies for a vendor provided mycobacterial and fungal chemilluminescent DNA probe antigen detection system for the Department of Pathology Laboratory, Division of Microbiology. (See related Item #43).

CONTRACTS continued

ITEM #35 cont'd

Reason:

Gen-Probe, Inc. is the only known manufacturer and distributor of the mycobacterial and fungal chemilluminescent DNA probe assay system and equipment. This methodology provides a faster turnaround time for test results which are crucial in the treatment of patients with chlamydia, gonorrhea, fungi and mycobacterial tuberculosis.

Estimated Fiscal Impact: $158,580.00 ($52,860.00 per year). Contract period: June 1, 2003 through May 31, 2006. (897-365 Account). Requisition No. 38970361.

Purchasing Agent concurs.

* * * * *

ITEM #36

APPROVED

Transmitting a Communication from

LACY L. THOMAS, Chief Operating Officer, Stroger Hospital of Cook County

requesting authorization for the Purchasing Agent to enter into a contract with Sidney Barsky, M.D., Elmhurst, Illinois, for consulting services for the Department of Medicine, Division of Dermatology.

Reason:

Sidney Barsky, M.D. will provide consultant services which include supervision of dermatology residents in the clinic areas, teaching conferences, as well as direct patient care for patients that are difficult to diagnose and/or treat.

Estimated Fiscal Impact: $62,400.00. Contract period: September 1, 2003 through August 31, 2004. (897-272 Account). Requisition No. 38970285.

CONTRACT ADDENDA

ITEM #37

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to increase by $37,269.00 and extend for three (3) months, Contract No. 01-53-1238 Rebid with United Armored Services, Broadview, Illinois, for armored car services. (See related Item #20).

Board approved amount 01-24-02:	$ 149,076.00
Previous increase approved 12-03-02:	42,658.00
This increase requested:	37,269.00
Adjusted amount:	$ 229,003.00

Reason:

This extension will coincide with the extension of time requests of the current armored car services contracts of the Clerk of the Circuit Court, the County Treasurer, the Recorder of Deeds, and the County Clerk. This will allow sufficient time for all four agencies to advertise for bid and award the consolidated armored car services contract. The rates in the current contract with United Armored Services will remain the same.

Estimated Fiscal Impact: $37,269.00. Contract extension: May 13, 2003 through August 12, 2003. (335-214 Account).

* * * * *

CONTRACT ADDENDA continued

ITEM #38

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to extend for one (1) year, Contract No. 02-45-756 with Information Network International (INI), Houston, Texas, to continue to provide InSight Automated Records Management System software, selected hardware, training, implementation, conversion, planning and annual maintenance/license fees.

Reason:

Information Network International is the sole distributor of the proprietary software InSight Automated Records Management System, an automated records management system that uses an open systems approach and desktop resources to manage all records, including active and inactive collections, database information, microfilm and digital images, electronic documents and vital records. The original contract term was to begin in January 2002 but due to a series of delays in acquiring equipment to support the software and the delay in issuing a purchase order until August, the full implementation will require another fifteen (15) months. InSight Automated Records Management System provides a solution for effective information creation, distribution, tracking, storage, protection and disposition in accordance with regulated record-keeping requirements. INI developed InSight Automated Records Management System to assist organizations undertaking workflow analysis, re-engineering and quality improvements for managing record and information assets and is able to accommodate disbursed user communities such as the Clerk of the Circuit Court. It can help provide for rigorous security and complex retention requirements, major concerns in Cook County.

Estimated Fiscal Impact: None. Contract extension: May 1, 2003 through April 30, 2004.

* * * * *

ITEM #39

APPROVED

Transmitting a Communication from

DOROTHY BROWN, Clerk of the Circuit Court

requesting authorization for the Purchasing Agent to extend for one (1) year, Contract No. 02-45-194 with Records Management Systems, Naperville, Illinois, to continue to assist in the determination of the specifications for file jackets and recommend possible conversion options.

Reason:

The principal in this firm, Dianne J. Pollitt, is a Certified Records Manager and has extensive experience in analyzing filing and retrieval procedures and materials. The extension of this contract is necessary as much of Ms. Pollitt's work must be concurrent with or subsequent to the installation of the proprietary software InSight Automated Records Management System which has not been installed. She will examine the more than 150 different file jackets now used in the Circuit Clerk's Office to determine if fewer custom jackets and even stock jackets can be used in certain applications, potentially leading to significant cost savings. Ms. Pollitt will address the use of color code to aid in filing, retrieval and interfiling with potential savings in staff time. And, lastly, Ms. Pollitt will provide recommendations for the use of barcodes to track the files.

Estimated Fiscal Impact: None. Contract extension: March 1, 2003 through February 29, 2004.

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CONTRACT ADDENDA continued

ITEM #40

APPROVED

Transmitting a Communication from

DANIEL R. DEGNAN, Chief Financial Officer, Treasurer’s Office

requesting authorization for the Purchasing Agent to increase by $23,498.64 and extend for three (3) months, Contract No. 02-53-396 with Dunbar Armored, Inc., Hunt Valley, Maryland, for armored car services. (See related Item #20).

Board approved amount 04-23-02:	$ 109,646.00
Increase requested:	23,498.64
Adjusted amount:	$ 133,144.64

Reason:

This extension will coincide with the extension of time request for the current armored car services. This will allow sufficient time for the Clerk of the Circuit Court, the County Treasurer, the Recorder of Deeds, and the County Clerk to advertise for bid and award the consolidated armored car services contract. The rates in the current contract with Dunbar Armored will remain the same.

Estimated Fiscal Impact: $23,498.64 [$4,554.00 – (060-214 Account); $9,472.32 – (110-214 Account); and $9,472.32 – (130-214 Account)]. Contract extension: May 13, 2003 through August 12, 2003.

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ITEM #41

APPROVED

Transmitting a Communication from

RUTH M. ROTHSTEIN, Chief, Bureau of Health Services

requesting authorization for the Purchasing Agent to increase by $175,000.00 and extend from January 20, 2003 through April 30, 2003, Contract No. 00-41-315 with United States Surgical Corporation, Norwalk, Connecticut, for the purchase of surgical stapling devices for Provident Hospital of Cook County and Stroger Hospital of Cook County. (See related Item #44).

Board approved amount 11-23-99:	$ 515,000.00
Increase requested:	175,000.00
Adjusted amount:	$ 690,000.00

Reason:

To allow sufficient time for the execution and implementation of the new contract which was authorized by the Board on November 19, 2002.

Estimated Fiscal Impact: $175,000.00 [$75,000.00 – (891-362 Account); and $100,000.00 – (897-362 Account)]. Contract extension: January 20, 2003 through April 30, 2003.

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ITEM #42